Pool builder software for 12-week builds

Why pool builders choose Claver

The highest-ticket outdoor trade

New pool construction is the highest-ticket residential outdoor trade you can run. The customer signs a $94,000 contract and writes you the largest check she'll write outside her mortgage. The 12-week build touches 9+ sub-trades including excavator and steel installer and plumber and gunite shooter and tile setter and plaster crew and decking installer and electrician and startup chemistry tech. It involves 4 inspections for pre-gunite and pre-decking and electrical and final. It involves the structural engineer and AHJ and utility locates. Whoever documents the most professionally wins because the homeowner's biggest fear is the pool builder who disappears Week 6 with $40,000 of materials owed.

The shops that win build the design proposal on-site with photos and a clear scope so the customer sees exactly what she's buying that same Saturday. They track the permit through engineering and AHJ approval with a checklist so nothing slips through because the AHJ kicked back the structural drawings. They coordinate every sub-trade across the 12-week build so the gunite shoot happens on Day 22 not Day 38.

The on-site proposal is the engine. Permit tracking and sub-trade coordination is what delivers a finished pool in 12 weeks instead of 5 months.

When you walk Mrs. Castillo's Phoenix backyard on a Saturday morning, build the proposal in the app. Photograph the buildable area, a 32x40 area at the back of the lot accessible via a 4-foot side gate that needs to come out for the excavator. Measure boundaries clear of the property line by 5 feet per Maricopa County code and clear of the home foundation by 5 feet and clear of the existing 50-amp electrical service by 10 feet. Note the grade, a 1-foot drop from the home to the back which is ideal for the pool deck drainage, and the existing French drain at the back property line. Customer picks a 16x32 freeform pool with sun shelf and attached spa with raised wall plus 3 spitter water features and beach-entry shallow end, from your price book. She wants Pebble Tec Stonescapes Mini Pebble in Tropical Breeze interior and 2,800 sqft of paver decking in Belgard Cambridge cobble and waterline tile in Onix Cobalt Blue and 8 color-changing LED pool lights and landscape lighting at the spa wall and a Pentair equipment package. Build the proposal, itemized by scope, design, structural engineering, excavation, steel and plumbing rough-in, gunite shoot, tile and coping, plaster, paver decking, electrical and landscape lighting, equipment package, startup chemistry, and permit, with a 12-week timeline and a milestone billing breakdown. She signs digitally and pays the deposit. Engineering submitted Monday.

Permit tracking and the build schedule

A permit checklist is what protects the build schedule. Day -42: structural engineering submitted for gunite shell calculations per IRC and steel schedule and footing detail. Day -28: structural engineering approved by the PE of record and permit application submitted to Maricopa County with the structural set and pool barrier plan per ISPSC and electrical permit. Day -21: AHJ kicks back the permit with revisions because the pool barrier needs an additional self-closing and self-latching gate at the side and the electrical bonding diagram needs revision per NEC 680. You revise and resubmit Day -19. Day -14: AHJ permit approved. Build each of these steps into a job checklist so nothing gets missed, and track status with custom fields. Share the timeline with the customer through her portal. No "is the permit approved yet?" call from the customer. No surprise delay because the AHJ kicked back something you didn't see for 11 days.

12-week multi-trade dispatch is what delivers a finished pool in 12 weeks. Week 1-2: excavator digs the pool footprint to plan dimensions plus 6-inch overdig for the gunite shell and removes 4 yards of dirt and sand. Week 3: steel installer sets the rebar grid per the structural drawings with #4 bars on 12-inch centers in the floor and walls and double mat at the deep end and around the sun shelf and footing detail at the spa wall. Plumber sets the rough-in with 4 main drain lines and 6 returns and skimmer pipes and 2 spitter water feature lines and spa overflow and intake and equipment pad piping stubbed. Week 4: pre-gunite inspection where AHJ inspects the steel and plumbing and must pass before gunite. Gunite shoot happens with 11 yards of gunite shot at 4,000 PSI on the Tuesday morning and finished by 11am and troweled smooth. Phoenix heat compresses the timing. Weeks 5-6: gunite cure which takes 28 days from shoot to plaster and concrete reaches design strength. Weeks 7-8: tile setter installs Onix Cobalt waterline tile and spillover and coping installer sets the Belgard Cambridge coping pieces. Week 9: paver decking install of 2,800 sqft of Belgard on 6-inch of compacted ABC base and edge restraint and polymeric sand. Week 10: plaster crew applies Pebble Tec Stonescapes Mini Pebble in two coats with a 5-minute window between coats and finish-trowel within 30 minutes. Phoenix heat compresses the timing. Pool fill begins immediately after plaster cure which is a 24-hour minimum. Week 11: electrician wires the equipment pad and 8 color-changing LED pool lights and landscape lighting and the safety bonding per NEC 680. Pool barrier installer sets the self-closing and self-latching gates per ISPSC. Week 12: final inspection where AHJ inspects the entire system and electrical bonding and barrier and safety equipment. Customer training on equipment operation and chemistry maintenance. Customer handover with chemistry log and 30-day brushing instructions. Build the job as a multi-week sequence and assign each trade to the right week. No "where's the gunite truck?" at 7am Day 22.

Milestone billing keeps you solvent

Milestone billing keeps you solvent through the 12-week build and the materials you order up front. For example: 10% at signing, 15% at engineering and permit submitted, 20% at excavation and steel complete, 20% at gunite shoot complete, 15% at tile and decking complete, 10% at plaster and startup begun, 10% at final inspection and customer handover. Each milestone goes out as its own invoice from the job when that stage is done, and the customer pays it by card or ACH from the link. You stop floating tens of thousands in gunite and paver decking on your line of credit for weeks waiting for a final check.

And here's where most pool builders fly blind with marketing spend. You're paying $50 to $120 per click on Google Ads for keywords like "pool builder [city]" and "custom pool construction." Some clicks become large signed jobs. Some become nothing. On Business, Claver's Google Ads and Meta conversion tracking follows the click through design appointment, signed contract, and final payment, so you can see which keywords are producing real jobs and which are just spending your budget.