FREE PAINTING TOOL
Free painting estimate template
A painting estimate should show the surface area, the coats, and the prep work behind the price, not just a lump sum. Fill in the form below and download a clean PDF in one click, free, no signup, and nothing you enter ever leaves your browser.
Estimate
Customer
Job Site
Surfaces
| Surface / Room | Type | Sq Ft | Coats | Color / Sheen |
|---|
Prep Work
Materials & Labor
| Description | Qty | Unit Price | Line Total |
|---|
Scope of Work
Payment Terms
Warranty
Subtotal$0.00
$0.00
Estimate Total$0.00
What a painting estimate should include
A thorough estimate protects you from scope disputes and gives the customer confidence to say yes. Cover all eight of these every time:
- Customer contact information. Name, phone, email, best time to reach, and a backup contact
- Job site address. Address, gate codes, dog warnings, lockbox info, or other access notes
- Surface area by room or elevation. Walls, ceilings, trim, and doors, with square footage and the color or sheen for each
- Coats and prep work. How many coats are quoted, and the prep required (patching, sanding, caulking, priming) before paint goes on
- Itemized materials and labor. Paint, primer, and supplies broken out from labor hours, so the customer can see what drives the price
- Scope of work summary. What the estimate covers, what it excludes (wallpaper removal, texture repair, extra coats), and conditions that could change the price
- Validity period. Expiration date on the quoted price, since paint and labor costs move over time
- Warranty information. Coverage on workmanship, separate from the manufacturer's warranty on the paint itself
Other tools contractors use
Customer lifetime value calculator
What one customer is worth over the years they stay with you, from revenue per visit, how long they stay, and your margin.
Dispatch schedule template
A live day board. One column per tech, hour blocks, status flags, and a list of callbacks at the bottom.
Field service report template
Test readings, parts, and labor, with a sign-off line for the customer. Prints as a PDF.
Keep the numbers when the job is booked
Inside Claver the same estimate becomes the quote you send, and the quote becomes the invoice you get paid on, so nobody retypes a price between the driveway and the bank.
Start for $1$1 for 14 days, then $19/mo. Card required. Cancel any time.
Painting estimate template FAQ
What should a painting estimate include?
Customer and job site details, the surface area by room or elevation (walls, ceilings, trim, doors), the number of coats, the prep work required (patching, sanding, caulking, priming), an itemized breakdown of materials and labor, and a validity date so the price does not stay open-ended.
Is this really free?
Yes, the estimate template is free to use with no signup and no credit card required, and nothing typed into the browser is uploaded or stored.
Can customers e-sign painting estimates in Claver?
Yes, Claver lets a customer approve an estimate from the link, and the contractor can collect a deposit through Stripe at the same moment. E-signature is on the Crew plan.
How do you calculate paint needed for a room?
Measure the wall square footage (perimeter times height, minus doors and windows), then divide by the coverage rate printed on the paint can, usually 350 to 400 square feet per gallon per coat. Multiply by the number of coats to get total gallons needed.
How many coats of paint does a job need?
Most interior repaints need two coats for even color and coverage. A drastic color change (dark to light, or covering a stain) may need a primer coat plus two topcoats. Note the coat count on the estimate so there is no dispute later about what was quoted.
What prep work should be included in a painting estimate?
List patching (nail holes, cracks, drywall repair), sanding, caulking gaps at trim and corners, and priming bare or repaired surfaces. Prep work is often the bulk of the labor hours on a repaint, so pricing it separately from the paint application avoids underquoting the job.
Should a painting estimate charge by the room or by square footage?
Either works as long as the estimate is itemized. Square footage pricing is easier to defend if the scope changes mid-job (an added room, taller ceilings). Per-room flat pricing is faster to quote but should still show the surface area behind the number so the customer can see what they are paying for.