Commercial Cleaning Bid Calculator

Start by calculating your hours per visit based on the square footage divided by your crew's production rate in square feet per hour. Multiply hours by your labor rate to get direct labor cost. Add supplies (typically 10 to 15% of labor), then apply your overhead and profit margin. For a 5,000-square-foot office cleaned three times per week at a 3,500 sq ft per hour production rate, you get about 1.4 hours per visit, or roughly 18 hours per month.

Commercial cleaning rates vary by region and facility type. Office cleaning typically runs $0.08 to $0.18 per square foot per month. Medical facilities run higher at $0.15 to $0.30 per square foot per month due to the stricter protocols. Industrial facilities are often lower at $0.06 to $0.12 per square foot. These are monthly contract rates for regular scheduled cleaning.

Production rate is the number of square feet one person can clean per hour. Standard office cleaning averages 3,000 to 3,500 square feet per hour. Medical facilities run slower at 2,000 to 2,500 square feet per hour due to restroom and touch-point protocols. Restaurants and industrial spaces with heavy soil run 2,000 to 2,500 square feet per hour. Production rate is the most important variable in a commercial cleaning bid.

Medical facility cleaning requires a lower production rate (around 2,000 to 2,500 square feet per hour) due to disinfection protocols, touch-point cleaning, and regulated waste handling. Labor costs are typically higher because staff need training and certification. Apply a higher supplies percentage (15 to 20%) to account for EPA-registered disinfectants. Your monthly bid should reflect these inputs before applying overhead and margin.

Yes. Claver lets commercial cleaning companies manage recurring contracts, schedule crews to facility locations, track time on site, and send monthly invoices automatically. Customers can pay online and view their service history.