Integration · Crew plan

QuickBooks Online sync that posts the job for you

When a job is completed or paid, Claver pushes the customer, the full line-item invoice, the payment, and any refund into QuickBooks Online. It is a one-way push from Claver to QBO, it runs on native OAuth with no middleware, and it is included on Crew at $39/mo.

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$1 for 14 days, then $19/mo. Card required. Cancel any time.

What syncs to QuickBooks Online

Every entity Claver writes to QBO, which direction it moves, and what sets it off. Nothing is pulled back from QuickBooks into Claver.

Record	Direction	When it moves
Customer	Claver to QBO	Matched by display name on the first sync for that customer, created if there is no match
Invoice	Claver to QBO	On job completion when the total is above zero. Full line items, with the Claver job number as the QBO document number
Payment	Claver to QBO	When the job is marked paid, in full or in part, applied against the matching invoice
Refund receipt	Claver to QBO	When a job is refunded, posted best-effort against your first bank account
Service item	Claver to QBO	One shared Services item is created on the first sync so invoice lines have somewhere to land
Chart of accounts, vendors, bills	Not synced	Claver never reads or writes them. QuickBooks stays the source of truth for your books

Every push is written to a sync ledger you can read in the app, one row per entity, with the QBO id and the result.

How to connect QuickBooks Online

Connection is native OAuth 2.0 with Intuit. There is no Zapier step in the middle and no keys to paste. You need to be the owner or an admin on the account.

Open Settings, then the Payments tab. The QuickBooks Online card sits below your Stripe settings, with a status pill reading Not Connected.
Click Connect QuickBooks Online. A popup opens Intuit sign-in. Approve the accounting scope and pick the QuickBooks company you want Claver to post into.
Wait for the card to flip. The popup closes itself and the card shows your company name, Connected, Auto-sync active, and the last sync time.
Complete one test job. Mark a small job complete and paid, then open the Sync Log table on the card. You should see customer, invoice, and payment rows with QBO ids.
Use Sync Now when you need it. The Sync Now button pushes the most recent paid job on demand, and the deep sync panel below can sync a single job or every unsynced job in one pass.

How often it runs

There is no nightly batch and no polling. The sync is event driven: completing a job with a total, or recording a payment, fires the push in the background without blocking what you are doing. If something failed, or you connected QuickBooks after the work was already done, the manual buttons catch you up.

Every push is idempotent. Claver hashes the payload it sent last time, skips the call when nothing changed, and when an invoice already exists in QBO under the same document number it updates that invoice rather than creating a second one. Re-running a sync does not duplicate your books.

Which plan includes it

QuickBooks Online sync is a Crew feature, $39/mo flat for up to 8 users. It comes with the rest of the Crew toolkit: dispatch, GPS, route optimization, two-way SMS, and the calendar feed. Starter at $19/mo does not include it. There is no per-sync charge and no accounting add-on on any plan. See the tiers on the pricing page.

What it does not do

Worth knowing before you connect, not after:

It is one way. Claver writes to QuickBooks. Nothing you change in QuickBooks flows back into Claver.
There is no item catalog mapping. Invoice lines post against one shared Services item rather than a per-pricebook item in QBO. Your line descriptions and amounts carry across in full.
QuickBooks Desktop is not supported. The integration is QuickBooks Online only.
Your QBO company needs an income account before the first sync, so the Services item has somewhere to post. Any standard chart of accounts already has one.

QuickBooks Online sync FAQ

What does Claver sync to QuickBooks Online?

Claver pushes the customer, a full line-item invoice with the job number as the document number, the payment when the job is marked paid, and a refund receipt when a job is refunded. It also creates one shared Services item on the first sync so invoice lines have somewhere to post. Your chart of accounts, vendors, and bills are never touched, so QuickBooks stays the source of truth for the books themselves.

Is the QuickBooks sync one way or two way?

One way. Claver writes to QuickBooks Online and never pulls records back. The only reads are lookups Claver does to avoid duplicates, such as checking whether a customer with that display name or an invoice with that document number already exists. Changes you make inside QuickBooks stay in QuickBooks and do not flow back into Claver.

How often does the QuickBooks sync run?

It is event driven rather than scheduled. Completing a job with a total above zero, or recording a payment on a job, fires the push in the background. There is no nightly batch and no polling. When you need to catch up, the Sync Now button pushes the most recent paid job, and the deep sync panel can push a single job or every unsynced job at once. Repeat syncs are idempotent, so nothing is duplicated.

Which Claver plan includes QuickBooks Online sync?

Crew, at $39/mo flat for up to 8 users. Starter at $19/mo does not include it. There is no add-on fee, no per-invoice charge, and no middleware subscription, because the connection is native OAuth with Intuit rather than a Zapier bridge. Crew also includes dispatch, GPS tracking, route optimization, two-way SMS, and the calendar feed.

Stop retyping invoices into QuickBooks.

Complete the job in Claver and the customer, invoice, and payment are already in QuickBooks Online. Included on Crew at $39/mo, flat.